AMATYC Board members, committee chairs, editors, principal investigators on a grant or contract administered by AMATYC as well as AMATYC staff should carefully avoid conflict of interest and its appearance. A conflict of interest may exist when these individuals or members of their immediate family have an allegiance or duty that may be seen as competing or conflicting with the interests or concerns of AMATYC.
Individuals should not be offered, nor should they accept responsibilities to AMATYC that are known to be in conflict with their individual employment, or financial or personal interests, or those of their loved ones or close relatives.
Potential conflicts may be resolved by one or more of the following actions:
1. Disclosure of the conflict;
2. Non-appointment to the position where a conflict is likely to occur;
3. Withdrawing from any official duties affected by a conflict of interest; or
4. Resignation from the relevant position.
Where a conflict exists, the parties involved should consider the four alternatives above and resolve the actual or potential conflict at the earliest opportunity.
This statement should be sent, by the AMATYC President, to each AMATYC Board member, committee chair, editor, principal investigator for a grant or contract administered by AMATYC, and AMATYC staff. All Board members should be reminded of this policy at the beginning of each Board meeting.
Any non-perishable gifts with a retail price of more than US $50 received by AMATYC members while doing business on behalf of AMATYC must be donated to the AMATYC Foundation for use in its fund-raising efforts.
Offers of services, such as (but not limited to) spa services, manicures, greens fees, or massages, offered to an AMATYC member while doing business on behalf of AMATYC should not be accepted. The vendor should be advised that AMATYC's policy is to obtain the best deal for the organization, and that personal gifts and gratuities are discouraged.