34th AMATYC Annual Conference

Conference Registration

Registration

The pre-conference registration process is now closed; however, it’s not too late to plan to attend! We will be happy to register you on-site in Washington, DC beginning Wednesday evening at 4:00 pm. Here are the conference registration rates:

The conference registration fee includes admission to all concurrent sessions, general sessions, committee meetings and the exhibits. Also included are the Friday morning continental breakfast for regional meetings and the traditional Saturday morning breakfast.

Reservations for workshops are no longer required. Entrance to workshops will be monitored by the presider on a first-come, first-served basis. Your official AMATYC Conference name badge is required to gain admittance. Once all seats are filled (personal items may not be used to “reserve” seats and persons may not “reserve” seats for late arrivals), the workshop will be considered closed and no one else may enter.

Note: To qualify for the discount registration rates of $335 member and $435 non-member, registration forms must be postmarked, if submitted via mail, on or before September 30, 2008. if submitted via the web or fax, the completed registration form must be received on or before October 7, 2008. After this date, the regular registration fee is $375 member and $475 non-member. Do not mail the registration form after October 7, 2008. Do not fax registration form with credit card information or register online after October 14, 2008. After these dates, registration will be available on-site only.

On-site registration will be available at the regular rate ($375 member and $475 non-member). The registration booth will be open at the following times and dates.

On-site Conference Registration - Hilton Washington Hotel Concourse

Wednesday, November 19: 4:00 pm – 8:00 pm

Thursday, November 20: 7:00 am – 7:30 pm

Friday, November 21: 7:00 am – 5:00 pm

Saturday, November 22: 7:00 am – 8:00 am and 10:00 am – Noon

Every registration form received in the AMATYC Office is acknowledged by an email confirmation that includes a receipt number. You will receive an acknowledgement within 7 to 10 business days. An official receipt will be mailed approximately three to four weeks after the email acknowledgement. If you do not receive an email acknowledgement or an official receipt, contact the AMATYC Office.

At the conference registration desk, you will receive your name badge, program booklet, tickets, and other items. Name badges must be worn at all AMATYC functions and conference activities.

Single-Day Registration

AMATYC offers a single-day registration to accommodate local adjunct faculty and for others unable to attend the entire conference. Those selecting this option must register for and choose only ONE of the following options: Thursday only or Friday only or Weekend (Saturday/ Sunday) only. For single-day registration rates, see the registration form on page 15.

The single-day registration includes admission to all fifty-minute sessions, workshops, general sessions, committee meetings and the exhibits for the specified day. Single-day registration does not include admission to the Friday Continental Breakfast or the Saturday Awards Breakfast. The Friday regional meetings following the breakfast and the Saturday awards session following the breakfast are open to all registrants for the day registered. Single-day registrants may purchase special function tickets at the guest ticket price to attend the meal function for that day.

Student Registration

If you think you qualify for a student registration, contact the AMATYC Office at 901.333.4643 or amatyc@amatyc.org.

Accepted Forms of Payment

AMATYC accepts payment by check, Visa, MasterCard, and Discover. AMATYC does not accept American Express. Payment must accompany a purchase order. If paying by check, please make payable to AMATYC (in U.S. funds only).

Exhibitors

Exhibitors who are not also registered as conference participants are invited to attend any fifty-minute session or two-hour workshop provided seats are available after all AMATYC registrants are 19 seated.

It is the responsibility of the exhibitor to enforce all local regulations when the exhibitor serves alcohol at any AMATYC event.

Registration Refund Policy

A refund of 100% of your registration fees less a $10 service fee will be given upon receipt of a written request postmarked by November 5, 2008. A 50% refund less a $10 service fee will be given if written request is postmarked on or after November 6, 2008, and by November 19, 2008. No refunds for non-attendance will be given for requests postmarked on November 20, 2008, or later. Requests for return of overpayments must be in writing and received by the AMATYC Office no later than December 15, 2008. All requests should be sent to the AMATYC Office. Refunds for registration fees will be processed approximately four to six weeks after the conference as per the refund policy. This refund policy is also applicable to registrants for a single-day registration.

Workshops

A workshop includes active attendee participation, an in-depth treatment of a topic, and significant handouts. Workshop participants must be present at the beginning of the workshop to secure a seat in the workshop.

AMATYC continues to offer workshops at no additional fee to persons who register as conference participants. Entrance to a workshop will be monitored by the presider on a first-come, first-served basis. Your official AMATYC conference name badge is required to gain admittance. Once all seats are filled, the workshop will be considered closed and no one else may enter. Personal items may not be used to “reserve” seats and persons may not “reserve” seats for late arrivals. AMATYC makes no guarantee that any conference registrant will be admitted into a workshop.

Guests

Guests are always welcome at AMATYC conferences. They can be registered at no cost provided the guest is not a mathematics educator and is accompanied by a conference registrant. Guest registration does not include attendance at the special functions: Friday Continental Breakfast or Saturday Awards Breakfast. Special function tickets may be purchased for your guests.

Policy Related to Guests of Attendees at AMATYC Events

General Policy

AMATYC is a professional organization for mathematics educators, and AMATYC events must serve these educators. AMATYC welcomes family members of its event attendees, as registered guests, at these events, and recognizes that these events may be a positive experience for them.

To ensure that AMATYC events meet attendee expectations that include a pleasant and productive professional development activity, attendees are responsible for their guests’ behavior.

In particular, guests who are minors must be accompanied by the responsible attendee parent or guardian at all times. Attendee parents and guardians should take appropriate steps to ensure that their child’s behavior does not disrupt other attendees, or infringe on their rights to the quality professional development activity they expect and for which they have paid.

Any guest should never prevent access to a session for a professional attendee — particularly, in a case of limited seating availability, materials availability, etc., professional attendees have priority. Children should not normally be in sessions. Exceptions might include when the child is related to the presenter and the child might benefit by being present.

Event officials are empowered and instructed to enforce these rules by taking all actions necessary to control disruptive or nuisance behavior.

Many hotels provide recommendations for in-room child care for guests. Call the hotel as early as possible for service. Arrangements represent a contractual agreement between the individual and the child-care provider. AMATYC assumes no responsibility for the services rendered.

AMATYC-Supplied Computer and Internet Access at AMATYC Events

Guests may only use equipment where permitted by the event officials in charge of that equipment and where such use does not hinder access to the equipment by professional registrants. In addition, guests who are minors may have Internet access only if they are under the immediate and direct supervision of a parent or guardian.

ADA Accommodations

AMATYC is committed to serving all conference attendees who have disabilities and adheres to the guidelines set forth in the Americans with Disabilities Act (ADA). Attendees with disabilities requiring special accommodations should contact Beverly Vance before November 5, 2008, at 901.333.4643 or email at bvance@amatyc.org.

Conference Miniprogram

The miniprogram is provided as a guide to aid you in planning your conference activities. All presentations listed are subject to change. A more detailed program will be included in your registration packet that you will pick up at the conference registration desk.