The American Mathematical Association of Two-Year Colleges (AMATYC) would like to bring to your attention the opportunity to exhibit at the 33 rd Annual AMATYC Conference. The conference will be held November 1 - 4 , 2007. The location of the conference is the Hyatt Regency Hotel on Nicollet Mall in Minneapolis , Minnesota . We do estimate that 1200 mathematics educators and department chairpersons will attend.

We invite you and your company to participate in the 2007 AMATYC Conference to demonstrate your company's latest products and services to these educators and department chairpersons who represent two-year colleges nationwide.

1. The fee for each 10' by 10' booth ranges from $950 to $1100, depending on the booth location. Again this year, we are offering a discount for First Time Exhibitor s. Please refer to the Exhibitor Contract for more details. We offer excellent booth space in the main exhibit area. Booths will be filled strictly on a first come, first served basis. I expect the demand for exhibit space to exceed the available space for this conference. To reserve one or more booths, complete and sign the Exhibitor Contract and Exhibitor Guidelines. Send the completed forms along with a check made payable to AMATYC (or use the credit card option) to the AMATYC office at the address indicated above. A detailed floor plan of the exhibit area will be mailed with the letter of notification of the location and the exact dates of the conference. Specific information about hotels will be sent to you upon the receipt of your payment and after the notification of the conference location. I urge you to reserve your booths as soon as possible since booth assignments are done in the order that completed contracts are received by the AMATYC office. Once the conference exhibit floor plan has been mailed, then companies will be contacted to make their booth selection in the order that their contract was received by the AMATYC office.
2. An active website link is included in the booth fee and will be established from the Conference Exhibitor page at the AMATYC website (www.amatyc.org) to your website, if your company/organization's URL is provided on the enclosed Contract.
3. We will provide dedicated time on Thursday evening for visiting the exhibits when no sessions are scheduled. The Exhibitor Prize Drawings and additional dedicated time will be conducted in the exhibit area on Friday and Saturday to further stimulate traffic.
4. Mailing labels for the preregistered conference attendees who allow their addresses to be sent to a third party must be requested directly from the AMATYC Office by September 30, 2007, on the appropriate forms. This request is subject to AMATYC's approval process and if approved, the labels will be sent in October, 2007.
5. The Commercial Presentations flyer is included in this packet. Please make your selections as early as possible because the time slots are very limited. Commercial Presenters will receive preregistered conference attendee labels if requested by September 30, 2007, but only for one-time use and only for the purpose of advertising the Commercial Presentation prior to the conference.
6. Cancellation Policy: AMATYC agrees to refund 90% of the booth fee for only one booth per exhibitor if a notice of cancellation is received in writing prior to four (4) months before the opening date. If a notice of cancellation is received in writing between four (4) months prior to the opening date and one (1) month before opening date, then AMATYC agrees to refund 50% of the booth fee for only one booth per exhibitor. If a notice of cancellation is received within one (1) month prior to the opening date, then no refund will be given.
7. Future Conference Sites: 2008 – Washington , DC ; 2009 – Las Vegas .

Reach your clients and adopters effectively by exhibiting at the 2007 AMATYC Annual Conference. If you have any questions, please do not hesitate to contact me. (Email is the best way.)

Sincerely,

James Martin
AMATYC Exhibits Chairperson
9101 Fayetteville Rd
Raleigh , NC 27603-5696
Phone: 919-773-4754
Fax: 919-779-3360
Email: jemartin@waketech.edu