The American Mathematical Association of Two-Year Colleges (AMATYC) would like to bring to your attention the opportunity to exhibit at the 32nd Annual AMATYC Conference in Cincinnati, Ohio. This conference will be held at the Cinergy Center on November 2 – 5, 2006. We estimate that 1200 mathematics educators and department chairpersons will attend.

We invite you and your company to participate in the 2006 AMATYC Conference to demonstrate your company’s latest products and services to these educators and department chairpersons who represent two-year colleges nationwide.

1. The fee for each 10’ by 10’ booth ranges from $950 to $1100, depending on the booth location. This year, we are offering a discount for First Time Exhibitors. Please refer to the Exhibitor Contract for more details. We offer excellent booth space in the main exhibit area. Booths will be filled strictly on a first come, first served basis. I expect the demand for exhibit space to exceed the available space for this conference. To reserve one or more booths, complete and sign the Exhibitor Contract and Exhibitor Guidelines. Send the completed forms along with a check made payable to AMATYC (or use the credit card option) to the AMATYC office at the address indicated above. A detailed floor plan of the exhibit area is included in this packet. Specific information about hotels will be sent to you upon the receipt of your payment. I urge you to reserve your booths as soon as possible so that your preferred booth spaces can be selected.
2. An active website link is included in the booth fee and will be established from the Conference Exhibitor page at the AMATYC website (www.amatyc.org) to your website, if your company/organization’s URL is provided on the enclosed Contract.
3. The conference sessions, presentations and exhibits will be located in the Cinergy Center. We will provide a time on Thursday evening for visiting the exhibits when no sessions are scheduled. Drawings will be held in the exhibit area on Friday and Saturday to further stimulate traffic.
4. Mailing labels for the preregistered conference attendees who allow their addresses to be sent to a third party must be requested directly from the AMATYC Office by September 30, 2006, on the appropriate forms. This request is subject to AMATYC’s approval process and if approved, the labels will be sent on October 22, 2006.
5. The Commercial Presentations flyer is included in this packet. Please make your selections as early as possible because the time slots are very limited. Commercial Presenters will receive preregistered conference attendee labels if requested by September 30, 2006, but only for one-time use and only for the purpose of advertising the Commercial Presentation prior to the conference.
6. Cancellation Policy: A full refund will be given to the exhibitor if a notice of cancellation is received in writing prior to four (4) months before the exhibit opening date. After that deadline, under extraordinary circumstances, up to 75% of the booth fee may be refunded for only one booth per exhibitor if the request is submitted in writing.
7. Future Conference Sites: 2007 – New Orleans; 2008 – Washington, DC; 2009 – Las Vegas.
   Reach your clients and adopters effectively by exhibiting at the 2006 AMATYC Annual Conference. If you have any questions, please do not hesitate to contact me. (Email is the best way.)
   

Sincerely,

James Martin
AMATYC Exhibits Chairperson
9101 Fayetteville Rd
Raleigh, NC 27603-5696
Phone: 919-773-4754
Fax: 919-779-3360
Email: jemartin@waketech.edu